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Thank you for visiting MailboxValidator’s Privacy Policy which relates to data collected for use in our products and services. Our full Privacy Policy below which should help you understand MailboxValidator and how we use the data to help businesses clean their mailing lists.


Scope

We respect the right of individuals to privacy. Our Privacy Policy explains:

  • Who we are
  • What kinds of personal data we may hold about you
  • How we obtain data about you
  • Cookies and other tracking technology
  • What we do with personal data
  • Who we may share your personal data with
  • Data retention and transfers
  • Security
  • Your rights
  • Age limitations
  • Changes to this Privacy Policy
  • Limitation of liability


Who we are

MailboxValidator is operated by Hexasoft Development Sdn. Bhd. and is located in Pulau Pinang, Malaysia. Individuals wishing to contact us about data protection issues may do so by emailing us at support@mailboxvalidator.com.


What kinds of personal data we may hold about you

MailboxValidator may collect and hold personal data such as names, addresses, emails, telephone numbers, IP addresses and cookies. This information may be kept in its identifiable form, or in an aggregated form (so that individuals cannot be identified), for the purposes listed below. The site does not allow third parties to collect personally identifiable information about you related to your online activities when you use this site.


How we obtain data about you

For our website users, we will require information like email address for the purpose of account creation to access services on our website. In addition, paid users will be required to give us more details like name, company, address, phone number and credit card information to be able to successfully process payment for our services.

Since MailboxValidator processes data from our customers, if you’re in our customers’ mailing lists, your personal information like email address and other personal information may be uploaded by our customers for the purpose of email validation.


Cookies and other tracking technology

A cookie is a small data file that certain Websites write to your hard drive when you visit them. A cookie file can contain information such as a user ID that the site uses to track the pages you've visited, but the only personal information a cookie can contain is information you supply yourself. A cookie can't read data off your hard disk or read cookie files created by other sites. MailboxValidator Website use cookies to track user traffic & purchase patterns. We do this in order to determine the usefulness of our website information to our users and to see how effective our navigational structure is in helping users reach that information.

If you prefer not to receive cookies while browsing our website, you can set your browser to warn you before accepting cookies and refuse the cookie when your browser alerts you to its presence. You can also refuse all cookies by turning them off in your browser, although you may not be able to take full advantage of MailboxValidator Website & Web Service if you do so.


What we do with personal data

For our website users, the personal data will be used to process payment, to fulfil your requests for certain products and services, to personalize your experience on our Website, to keep you up to date on the latest product announcements, service updates, special offers or other information we think you'd like to hear about either from us or from our business partners, and to better understand your needs and provide you with better services. We may also use your information to send you, or to have our business partners send you, direct marketing information or contact you for market research.

As for personal data contained in the mailing lists uploaded by our customers, we only process the email addresses in the data for the purpose of checking the validity of the email addresses so that any emails sent to those addresses are deliverable in accordance with our customer’s instructions. We do not require or process any other info in the uploaded files but our customers have the option to upload their full mailing lists with other personal data for ease of use and we will only extract the email addresses for processing.


Who we may share your personal data with

This section describes how MailboxValidator may share and disclose Information.

  • Customer’s Instructions. We will solely share and disclose personal data in accordance with a customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and in compliance with applicable law and legal process.
  • Third Party Service Providers and Partners. We may engage third party companies or individuals as service providers or business partners to process Other Information and support our business. These third parties may, for example, provide virtual computing and storage services.
  • Third Party Services. Customer may enable Third Party Services integration with MailboxValidator, for example, integrate email validation with email service provider. When enabled, we may share personal information with Third Party Services. Third Party Services are not owned or controlled by MailboxValidator and third parties that have been granted access to personal information may have their own policies and practices for its collection and use.
  • Corporate Affiliates. MailboxValidator may share Other Information with its corporate affiliates, parents and/or subsidiaries.
  • During a Change to MailboxValidator Business. If MailboxValidator engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of MailboxValidator’s assets or stock, financing, public offering of securities, acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g. due diligence), some or all personal information may be shared or transferred, subject to standard confidentiality arrangements.
  • Aggregated or De-identified Data. We may disclose or use aggregated or de-identified personal information for any purpose. For example, we may share aggregated or de-identified information with prospects or partners for business or research purposes, such as telling a prospective customer the average amount of time spent in email validation.
  • To Comply with Laws. If we receive a request for information, we may disclose personal information if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation or legal process.
  • To enforce our rights, prevent fraud, and for safety. To protect and defend the rights, property or safety of MailboxValidator or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues.
  • With Consent. MailboxValidator may share personal information with third parties when we have consent to do so.


Data retention and transfers

We will hold the minimum amount of personal data from our website users for communications and payment processing for our services while some personal data might be submitted to us via the mailing list data uploaded by our customers.

MailboxValidator will retain personal data in accordance with our customer’s instructions. Once the email addresses in an uploaded list have been validated, we will just store the validation results and the original data for our customers to download.

If someone objects to us processing their data then we will remove it after consulting with our customers who uploaded the data.

The deletion of personal data may result in the deletion and/or de-identification of certain features.


Security

We have gone to great lengths to secure our server infrastructure to protect the data as best as we can. These steps take into account the sensitivity of the Other Information we collect, process and store, and the current state of technology. Only the customers who uploaded the data can access their own uploaded data.

Given the nature of communications and information processing technology, MailboxValidator cannot guarantee that information, during transmission through the Internet or while stored on our systems or otherwise in our care, will be absolutely safe from intrusion by others.

  • Data and System Security: The personal data contained within our data center is protected by multiple layers and techniques that conform to security industry standards and guidelines.
  • Security Audit: MailboxValidator performs security audits and scans on our system on a regular basis to check for vulnerabilities.


Your rights

Individuals may request access to, deletion or correction of their personal data, or restrict or object to the use of their data by emailing us at support@mailboxvalidator.com.


Age limitations

To the extent prohibited by applicable law, MailboxValidator does not allow use of our services and websites by anyone younger than 18 years old. If you learn that anyone younger than 18 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.


Changes to this Privacy Policy

MailboxValidator may change this Privacy Policy from time to time. Laws, regulations and industry standards evolve, which may make those changes necessary, or we may make changes to our business. We will post the changes to this page and encourage you to review our Privacy Policy to stay informed.

If we make changes that materially alter your privacy rights, MailboxValidator will provide additional notice, such as via email or through the web site. If you disagree with the changes to this Privacy Policy, you should deactivate your account.


Limitation of liability

UNDER NO CIRCUMSTANCES WILL MAILBOXVALIDATOR BE LIABLE TO THE USERS OR ANY OTHER THIRD PARTY FOR ANY INDIRECT, DIRECT, SPECIAL, PUNITIVE, INCIDENTAL, CONSEQUENTIAL DAMAGES OF ANY CHARACTER ARISING OUT OF THE USE OR INABILITY TO USE THE PRODUCT OR SERVICES PROVIDED UNDER THIS PRIVACY POLICY OR THE BREACH OF THIS PRIVACY POLICY OR RELATING TO ANY OTHER SUBJECT MATTER OF THIS PRIVACY POLICY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. MAILBOXVALIDATOR'S LIABILITY FOR ALL CLAIMS ARISING OUT OF THIS PRIVACY POLICY SHALL BE LIMITED TO THE AMOUNT ACTUALLY RECEIVED BY MAILBOXVALIDATOR IN CONNECTION WITH THE PROVISION OF MAILBOXVALIDATOR SERVICES UNDER THIS PRIVACY POLICY AND USERS AGREE THAT THE FOREGOING SHALL CONSTITUTE USERS'S EXCLUSIVE REMEDY. THE USERS HEREBY RELEASES MAILBOXVALIDATOR, ITS OFFICERS, EMPLOYEES AND AFFILIATES FROM ANY AND ALL OBLIGATIONS, LIABILITIES AND CLAIMS IN EXCESS OF THIS LIMITATION.




Effective date: 1st April 2018