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Effective on: May 25, 2018

Last updated on January 1, 2023

Introduction and Scope

Hexasoft Development Sdn. Bhd. (“Hexasoft” “we,” “us,” “our”) takes the protection of your personally identifiable information (“Personal Data”) very seriously. This privacy policy (the “Notice”) addresses data subjects whose Personal Data we may process in our MailboxValidator application (the “App”) or in our MailboxValidator database (the “Database”) or in our email validation solution located at and accompanying API (collectively, with the App and the Database, the “Service”). This Notice also explains our privacy practices in connection with Personal Data we may collect about you when you access our MailboxValidator website located at “Website”).

Categories of Personal Data

We may process the following categories of Personal Data about you:


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In the context of this Notice, Hexasoft acts as a data controller for Personal Data we process about you.

How We Receive Personal Data

We may receive your Personal Data:

Basis of Processing

Within the scope of this Notice, we may rely on one or more of the following lawful grounds for processing of your Personal Data:

Purpose of Processing

We process Personal Data in our Service for the purposes of email address validation and providing this information to our customers.

Personal Data collected via our Website is processed for the following purposes:

Data Retention

Personal Data processed by our Service is retained indefinitely. However, you may send a request to us to ask to delete your Personal Data, subject to the limitations described in this Notice.

Sharing Personal Data with Third Parties

We may use third-party vendors to perform certain services on our behalf. These third-party vendors include those providing:

We may share your Personal Data with these third-party vendors solely to enable them to perform the services for us. In providing them with your Personal Data, we require that these third-party vendors maintain at least the same level of data protection that we maintain for your Personal Data. We do not provide your Personal Data to parties unconnected with the services we provide.

Other Disclosure of Your Personal Data

We may also disclose your Personal Data:

We reserve the right to use, transfer, sell, and share aggregated, anonymous data, which does not include any Personal Data, about the users of our Service as a group for any legal business purpose, such as analyzing usage trends and seeking compatible advertisers, sponsors, clients, and customers.

If we must disclose your Personal Data in order to comply with official investigations or legal proceedings initiated by governmental and/or law enforcement officials, we may not be able to ensure that such recipients of your Personal Data will maintain the privacy or security of your Personal Data.

Data Integrity & Security

Hexasoft has implemented and will maintain technical, administrative, and physical measures that are reasonably designed to help protect Personal Data from unauthorized processing such as unauthorized access, disclosure, alteration, or destruction.

Accessing, Deleting & Updating Your Personal Data

If you are a data subject about whom we store Personal Data, you may have a right to request access to, and the opportunity to update, correct or delete such Personal Data. Under certain circumstances, you may have a right to restrict or object to the processing of your Personal Data. To submit such requests or raise any other questions, please reach out to us by using the contact information provided in the “Contact Us” section below. Your rights may be limited where the burden or expense of providing access would be disproportionate to the risks to your privacy in the case in question, or where the exercise of your rights would result in a violation of the rights of other individuals.

Changes to this Privacy Notice

If we make any material change to this Notice, we will post the revised Notice to this web page and update the “Effective” date above to reflect the date on which the new Notice became effective.

Contact Us

If you have any questions about this Notice or our processing of your Personal Data, please write to us by email at or by postal mail at:

Hexasoft Development Sdn Bhd
Attn: Data Protection Officer
70-3-30A D'Piazza Mall
Jalan Mahsuri
11950 Bayan Baru
Pulau Pinang

Please allow up to four weeks for us to reply.

European Union Representative

VeraSafe has been appointed as Hexasoft's representative in the European Union for data protection matters, pursuant to Article 27 of the General Data Protection Regulation of the European Union. VeraSafe can be contacted in addition to Hexasoft, only on matters related to the processing of personal data. To make such an inquiry, please contact VeraSafe using this contact form:

Alternatively, VeraSafe can be contacted at:

VeraSafe Czech Republic s.r.o
Klimentská 46
Prague 1, 11002
Czech Republic

If you are a resident of the European Union, you may have the right to lodge a complaint with a data protection regulator in one or more of the EU member states.